Quote follow-up service for contractors who are tired of estimates going silent.
You measured, priced it and sent it. Then silence. A dedicated expert on our payroll calls every open estimate on schedule, under your business name, and logs every call in your own CRM.
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The estimate was good. Nobody called back.
You paid for the lead, the drive and the pricing. Then the cheapest part of the sale, the follow-up, gets skipped.
"I'm on a job all day"
Off the roof at dusk, the calls wait until tomorrow, then next week.
"The office is buried"
Crews, invoices and the phone come first. Open estimates always wait.
"They said they'd think about it"
Then silence, and you never learned if it was price, timing or another quote.
"The other guy called back"
Plenty of homeowners skip the cheapest bid for the contractor who stayed in touch.
Five reasons estimates go quiet, and the fix for each
Silence usually hides one question. Speed matters too, because the first five minutes decide more sales than most owners think.
Price shock
Bigger than they pictured, and awkward to admit.
Fix: ask what matters most, offer options you approved.The spouse was not there
One person met you, two people decide.
Fix: offer a second visit or a short call with both.Financing questions
They want the job but cannot see how to pay for it.
Fix: explain what you offer, or book them with whoever handles it.Timing
Not urgent this month, so it slides.
Fix: agree a date to check back, then actually check back.Nobody asked for the decision
The estimate went out with "let me know". So they did not.
Fix: a polite ask for a yes, a no or a date.An estimate follow-up cadence you can run this week
Use it whether you work with us or not. The thinking behind it: why leads go cold and the follow-up system that fixes it.
Confirm it landed
Call, do not just email. Be the easy person to ask.
"Just checking the estimate came through and made sense. Anything you want me to walk through?"Find the real question
Name the usual reasons. Whatever they pick is what you solve.
"People at this stage are usually weighing the price, checking with someone at home, or waiting on timing. Which is it for you?"Make it easy to decide
Send a photo of a similar job or a simpler scope first. Then call.
"Would it help if I came back out so you can both see it?"Ask for the decision
Politely and directly. A clear no frees your calendar and tells you why.
"I'm setting next month's schedule. Want me to hold a spot for you, or should I close this one out?"Re-open old quotes
Last year's quiet estimates are warm leads. Timing changes.
"We're booking the new season now and I still have your estimate. Is it still on your list?"Stop chasing, keep the record
After the day 14 ask and one voicemail, stop. Log why it stalled and set a check-in for next season.
A named person owns your estimates, and every call is on the record
The cadence works, but somebody has to run it every day. Here is what changes when someone does, and the full step by step of how onboarding works.
A 15-minute call about your estimates
How quotes go out today, and which prices only you decide.
You get: a written Lead Flow Plan showing where your estimates stall, whether you sign or not.Your AI CRM goes live on your own domain
Every open estimate on one board with its sent date and follow-up schedule.
You get: your login and your open quotes imported. See what is inside the CRM.Your expert is matched and trained
Hired and managed by us, trained on your trade, calling under your business name.
You get: a voice intro before they dial anyone. Wrong fit, we change the person, not the price.Every open estimate gets a call
The cadence runs on every live and old quote. Site visits land in your calendar with notes.
You get: the recordings, and an honest read on which quotes are alive and why the others stalled.Managed, logged and reported
A manager reads the end-of-day report before it reaches you.
You get: a weekly voice recap, a live dashboard on your phone, and by the end of the month your real numbers.The questions owners ask first, answered
"My customers hate being chased"
Nobody likes being hounded. People like a contractor who remembers them. Every call is recorded, so judge the tone yourself.
"I already have an office manager"
Keep them on crews. The expert owns one job, open estimates.
"I use a field service app already"
Keep it for jobs. The CRM holds the follow-up and recordings.
"What if they quote a price?"
They never quote a price you have not set. Discounts and scope changes come back to you with notes.
"Will it sound like a call center?"
No. One named expert, trained on your trade, calling in your customers' working hours.
Who actually calls your estimates back?
Weighing a VA? See how a sales follow-up virtual assistant compares, and what our outsourced sales follow-up service covers beyond estimates.
| What happens to your estimates | You do it yourself | Office staff | Answering service | Talent Alliance Hub expert |
|---|---|---|---|---|
| Who calls on day 3 | Whoever remembers | When the phone is quiet | Nobody, they take messages | Your named expert, on schedule |
| Who calls on day 10 | Rarely | Rarely | No | Yes, then a direct ask on day 14 |
| Call recordings | No | No | Sometimes | Every call |
| Logged in a CRM with a next step | In your head | Sometimes | A message log | Yes, on your domain |
| Works your list of old quotes | No | If there is time | No | Yes |
| Managed, and replaced if wrong | You are the manager | You are the manager | No named person | Managed daily, we change the person |
| Pricing model | Your evenings | Salary plus overhead | Per call or per minute | Flat monthly, CRM included |
Simple pricing, once you know it fits
Rather run the follow-up yourself? System Setup is $595 one-time and yours from day one. The Complete Business System is $995 one-time, lifetime. See what it actually costs to set up a CRM for a small business, or all pricing plans.
Growth Engine
- A dedicated expert working only your estimates and leads
- The AI CRM included, and yours to keep after 90 days
- A manager reads every end-of-day report
- Weekly voice recap from your expert
Growth Engine Pro
- Everything in Growth Engine
- The Complete Business System owned from day one
- AI assistant and Growth Plan session included
- Weekly check-in with Daly
Growth Plan
- A list of 50 of your ideal prospects, approved by you
- All 50 called by a trained expert, every recording yours
- A written plan built from what they said
- A 30-minute session with Daly
What clients say once the follow-up is running
"He's really good at sales, but not the pushy stereotype. He comes off as trustworthy, because he is, and knowledgeable by educating you. Exactly how I'd want my own clients treated."
"If I could give him 10 stars I would. Completely responsive to every single message. He really is the missing link we needed, and he genuinely cares about your success."
"So good that to this day we are still working together. Thanks to Daly and all the team for your work and professionalism."
Straight answers about estimate follow-up
Your open estimates deserve a phone call. Let's make sure they get one.
Tell us how your estimates go out today. You leave with a written follow-up plan, whether you work with us or not.